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Minutes
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
January 28, 2010
Avril Massey
presided.
Dennis
Johnson, Karen Johnson, Elaine Gilbert, Mike Jansen and Leslie Chartrand were
present.
Minutes of the December meeting were read and accepted.
Treasurer’s Report:
-
There was a $300 donation from the Vancouver Bicycle Club.
-
Bank account balance was $16,695.72. This does not include
approximately $4400 income from the book sale.
Three Creeks Branch Report (Mike
Jansen):
-
Last year total circulation was 426,017 items, including
renewals and 67,000+ holds. More books were checked in than
checked out – an overage of 13,000+ for the branch to
handle. The 5-day schedule started in 2009, so the branch
was open 500 hours less in 2009. Although funding was
decreased, demand was greater. They checked out an average
of 180 books/hour, compared to 150/hr previously. There
were 32 fewer programs, but 1000 more attendees. The branch
had about 1200 patrons per day. (The traffic already seems
busier in 2010.)
-
Next Thursday, Feb. 4 at 7-8 pm – Dr. Steven Fountain (local
professor) will speak about his book, on “Horses and History
in Native North America."
-
The Levy Lid Lift will be discussed at the Board meeting for
the August 2010 election. This might allow the library to
go back to a 6-day schedule and to buy books.
FVRL Foundation Report
(Dennis Johnson) :
-
Gwen has set up a special credit card for selling high value
donated books on Amazon. The American Book Exchange
(on-line) gives the approximate value of books.
-
There are Friends’ Rooms that sell books at Battle Ground
and Cascade branches. They make about $150/day.
-
On Monday, Feb. 28, at 6 pm, the Trustees will have their
meeting at Three Creeks branch. One topic is the Facilities
Plan for the next 20 years (Three Creeks is on page 59 in
the report). Another is the 139th St.
interchange; the street will be four lanes. Construction
might begin this year or next, probably starting at 29th
Ave.
-
The campaign for the Levy Lid Lift will probably ask the
FVRL Foundation for funding for public education.
-
Friends Fair – topic or theme is still to be decided. The
Fair is usually in April. Discussion of possible topics
included a suggestion to look at ways that Friends’ funding
can help libraries. Perhaps a panel discussion titled
“Okay, You’ve Raised the Money – Now What?”
-
The Authors & Illustrators Dinner had a net profit of about
$94,000.
-
Safety issue – the crosswalk and handicapped spaces in front
of Three Creeks need re-striping. Mike will forward the
request, and Avril will make inquiries at Fred Meyer.
Committee
Reports
Book Sale
Update:
-
The Holiday Sale made $3100, and the January sale made
$4400. Our group makes about $18-20,000/year at the book
sales (est. 300 man-hours per sale). This works out to
about $22/hr.
-
The next sale is in April. The bookmarks listing 2010 book
sale dates have come in.
Hospitality:
-
The Board has a budget for dinners at their meetings.
Estimated attendance is 15-20 people. FO3CL can provide
dessert.
Membership:
-
No report.
Business:
-
Donations of books went to Share House and Innovative
Services. Holly picked up books for Juvenile Hall. Also, a
box of books went to the Browsers in the library.
-
The state is looking at a possible licensing agreement for
e-books. Seattle Public Library has this option.
Next Meeting
Dates/Times: Thursday,
February 24, 2010, 7:00 p.m.
Next Book Sale:
Saturday,
April 17, 2010
Minutes below this line are archival.
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
December 3, 2009
Tanya Cecka presided.
Avril Massey, Dennis
Johnson, Karen Johnson,
Carolyn Clawson, Mary Stender, Mike Jansen and Leslie Chartrand
were present. Minutes of the October meeting were read and
accepted.
Treasurer’s
Report (Mary Stender):
-
Review of last month’s expenses and income. The School Age
Children’s Programs amount includes the movie license
renewal.
-
Bank account balance was $13,361.68. No mutual fund
statement this month.
Three Creeks Branch Report (Mike
Jansen):
-
Author Visit, first Thursday in February – Dr. Steven
Fountain (local professor) is writing a book on horses in
the American West.
-
Floating collection – a lot of books and other materials are
coming in. Mike is weeding the collection. Weeded books
are sold at auction (open to the public).
-
Mike has visited the new Cascade Branch. He described the
library and projected circulation.
-
There will be a new member on the District Board.
-
Policy changes – the length of time to renew overdue books
on-line has been extended. Guidelines for inter-library
loan (outside the FVRL system) are being revised. Patrons
who owe money for lost books ($25 or more) are blocked from
checking out more items.
-
New staff member – Delores Mutchler has returned.
FVRL Foundation Report
(Dennis Johnson) :
-
Authors/Illustrators Dinner – the figures are not yet
available. There were over 900 attendees. All of the table
centerpieces were sold, but a few additional centerpieces
and books are available.
-
A memorandum of understanding between the District and the
Foundation (as separate legal entity) has been nearly
finalized. It covers pay for Foundation staff. A few
details, such as vehicle use, are still being worked out.
-
There will be a tour of the Cascade Branch on Monday (12/7)
at 6 pm, at the District Board of Trustees meeting.
Committee
Reports
Book Sale
Update:
-
Book sale on December 5 (the holiday sale). Sorters and
sale staff are lined up. Wassail will be served.
-
The next sale is in January. The bookmarks listing 2010
book sale dates have come in.
-
Mary gave a box of nice, hardback books to the Child
Development Center at WSU Vancouver.
-
Gwen brought in the old books that she screened. There are
a few collector items. Discussion of whether to sell them
at Powell’s or at the sale.
Hospitality:
-
Elaine will provide wassail for this Saturday and next.
-
Next Saturday is Winter Festival, with choirs and other
activities. Elaine would like help with the wassail and
cookies.
Membership:
-
No report.
Business:
-
The 139th Street improvement (4-year project)
starts in 2010. Dennis went to the public meeting last
night and brought up noise concerns. The projected
construction noise level is 65 decibels (66 decibels
requires noise mitigation). The parking lot entrances/exits
will change.
Next Meeting
Dates/Times: Thursday,
January 28, 2010, 7:00 p.m.
Next Book Sale:
Saturday, December 5, 2009 (Holiday Book Sale)
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
September 24, 2009
Tanya Cecka presided.
Avril Massey, Dennis
Johnson, Karen Johnson, Elaine Gilbert, Marj Casswell, Carolyn
Clawson, Mary Stender, Mike Jansen and Leslie Chartrand were
present. Minutes of the July meeting were read; there was one
correction. The minutes were accepted as amended.
Treasurer’s
Report (Mary Stender):
-
Budget
discussion – reviewed projected expenses and income. Move by
Marj to accept the budget; seconded; passed (with one No
vote from Dennis).
-
Summary of bank account balances over the summer: July -
$18,735.98; August - $13,146.87 (after issuing a $5000 check
to the library for book purchases); September - $12,730.58.
The balance in the mutual fund (as of June 30) was $4134.29.
Three Creeks Branch Report (Mike
Jansen):
-
Mike has ordered some new magazine subscriptions for the
library.
-
He has also ordered some additional shelves to help
accommodate the floating collection.
-
Storytimes started again this month.
-
All staff positions are
currently filled.
-
Fines and fees – the Board
will probably agree on a $4 fee to ship books; this service
will still be free to disabled patrons and those who live
more than 10 miles from the library. An automated billing
system is coming in 2010. Fines are still under discussion;
a questionnaire was sent out to staff and the public. Change
is pending for the policy on fees for lost books.
FVRL Foundation Report
(Dennis Johnson) :
-
Authors/Illustrators Dinner on November 17 – the speaker
will be John Lithgow. An outside group is paying his speaker
fee and doing the publicity. The M.C. will be Bruce Murdock.
There will be a silent auction. Forty percent of the tables
have been sold. Dennis passed around the menu; there is a
new chef at the Hilton.
-
Dennis brought figures from the Foundation board meeting for
FO3CL’s total accounts, including bank accounts and money
allocated to the Foundation and District. Mike will request
the District to start sending us statements to show their
spending of allocated funds (quarterly?). Dennis will
research differences between their figures and ours, or
invite a Foundation representative to clarify their figures.
-
Jack Burkman, Chair of the FVRL Board of Trustees,
will not run for re-election in January.
-
The Applebee’s drive was very successful. Over 700 books
were collected by the end of the drive.
Committee
Reports
Book Sale
Update:
-
The book
sale dates for 2010 are: January 23, April 17, July 17,
October 9 and December 11 (the holiday sale). Hours for the
holiday sale will be 10 am to 3 pm. The first sale in 2011
will be January 15. Dennis will send the dates to the
Foundation to inform the other branches.
-
There are over 300 boxes of books for the next sale.
-
Time to set up volunteers for the children’s book sales at
the Summer Reading programs. The programs run for six weeks
starting June 23, on Tuesdays and Thursdays 11 a.m. to noon.
Attendees are usually grades K – 6. The book sale table is
set up on Thursdays from 11:30 to 12:30. Books are 50¢ each.
-
Discussion of having more sales or a book store (like Battle
Ground’s?).
Hospitality:
-
Nothing currently scheduled.
Need to plan the purchase of cookies for the holiday book
sale.
Membership:
-
Carolyn distributed the list to Marj, Dennis and Tanya.
Business:
-
No new business.
Next Meeting
Dates/Times: Thursday,
October 29 , 2009, 7:00 p.m.
Next Book Sale:
Saturday, December 5, 2009 (Holiday Book Sale)
Saturday, January 23, 2010
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
July 23, 2009
Tanya Cecka presided.
Marj Casswell, Phyllis Burger, Avril Massey, Carolyn Clawson,
Karen Johnson, Dennis Johnson, Mike Jansen were present.
Minutes of the June meeting were read and accepted.
Treasurer’s
Report (Mary Stender):
not available
Three Creeks Branch Report (Mike
Jansen):
-
New magazine shelving has arrived, will be installed this
week. Can now hold more back issues of magazines.
-
3400 items were checked out in one day-highest number of all
the libraries.
-
Library Board has asked District to look at charging fines
and fees for mailing books. Would require purchase of cash
registers and some other costs. Nine libraries in
the state already charge fines. Libraries of similar size in
other areas are receiving up to $200,000/year from fines.
FVRL Foundation Report
(Dennis Johnson) :
-
A & I dinner-Nov. 17th-Dennis has pre-purchased 2
tables, near the front and has 13 people signed up already.
No speaker set up as of yet.
-
Ground breaking for new main library is 8/14 1:00-2:30.
Located at Evergreen and “C” St. Cascade park branch is set
to open in December.
-
Investment account statements have not been received by the
branches due to new software. Should be worked out soon and
sent out.
-
Applebees’ promotion has gone well and Dennis has picked up
500 books, most in good shape.
Committee
Reports
Book Sale
Update:
-
July sale made $3,920. One complaint early on about the
unruly patrons, otherwise went pretty well. Had interest
from new people to volunteer/sort.
Hospitality:
-
Nothing currently scheduled.
Membership:
-
Current members to date – 87.
Business:
-
Dennis has asked that someone check for trash outside the
front door, often looks bad. Mike said they could check each
morning.
-
Next meeting we will pick dates for next year’s (2010) book
sales and then order new bookmarks.
Next Meeting
Dates/Times: Thursday,
Sept. 24 , 2009, 7:00 p.m.
Next Book Sale:
Saturday,
Oct. 17, 2009
Written and submitted by Tanya R Cecka
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
June 25, 2009
Tanya Cecka presided.
Dennis Johnson, Karen Johnson, Mike Jansen, Mary Stender,
Carolyn Clawson, Elaine Gilbert and Avril Massey were present.
Minutes of the May meeting were read and accepted.
Three Creeks Branch Report (Mike
Jansen):
-
Summer reading program started this week-both Tues. and
Thurs. programs were very well attended. There were
approximately 200 kids/100 adults at today’s Reptile program.
*
Dennis and Elaine noted 2.5 boxes of books were sold.
Approximately $100 was made, selling well were chapter
books. More boxes of books will need to be gleaned from the
July 11 book sale if we are to sell books during the next 5
Thursday programs.
-
Self checkout numbers have increased to 60%.
-
“Floating” books (books kept at the library they are
returned to, unless there are holds on them) has added lots
of new titles to the shelves, giving more variety for those
who like to browse.
-
The YAAB admission bracelets were purchased, thank you from
the librarian(s) working with the youth group.
-
There are only 15 tables available for the book sale, not
the usual 18. The library may have 2 display tables the
Friends can use.
-
There has been a
request from a patron to both Mike and a letter to Dennis
for the purchase of more video entertainment for the library
collection.
Library guideline is to mainly purchase movies made from
books. Additional video purchases will taken under
consideration in this years’ library resources budget.
Patron has offered to match amount spent by FO3CL.
FVRL Foundation Report
(Dennis Johnson) :
-
A&I
dinner will be Nov. 17th, at the Hilton, tickets
will be $60. Dennis
will pre-purchase a “good” table (for 10). No speaker has
yet been confirmed, Ursula LeGuin was suggested for him to
take to the committee.
-
Applebee’s will be running a promotion for FVRL in July—for
3 donated books, diners will receive $3.00 off an entrée.
Rick Smithrud has suggested FO3CL pick up the books from the
2 Applebee’s located near Three Creeks. Suggestion was made
that other Friends groups may have more need for them, such
as Ridgefield, they should be contacted.
Committee
Reports
Book Sale
Update:
-
Next book sale is July 11, 2009, Dennis has had a
good response to the request for sorters on July 10th.
-
Discussion of some book bin pickup guidelines: Allow
sufficient time to load before the library closes, so as not
to impose on the librarians. Be sure to pack the books flat
to the top of the box, with extras below the level of the
box, to avoid crushed boxes and books. Try to have a larger,
full box on the bottom of each column of books in the
storage unit.
-
Karen will be redoing the book bin pick up schedule to
include Elaine- that shift was eliminated with the closure
of the library on Mondays.
Hospitality:
-
Nothing currently scheduled.
Membership:
-
Current members to date-143, 32 after 7/01/09.
Treasurer’s
Report (Mary Stender):
Balance- checking and savings = $15,371.26.
-
FO3CL has not received a mutual fund report from the
Foundation since 9/08, Dennis to look into it. He’ll bring
in the monthly one for all the Friends groups.
-
Current budget was discussed and vote was to continue with
same budget, without changes, for the next fiscal year.
Business:
-
Mary to order new book bags to be sold at book sales and in
the library.
-
Passed unanimously-slate of new Officers/Chair people for
2009/2010:
President-Tanya R. Cecka
Vice-President-Avril Massey
Treasurer-Mary Stender
Secretary-Leslie Chartrand
Committee Chairpeople:
Booksale-Dennis & Karen Johnson
Publicity-Marj Casswell
Membership-Carolyn Clawson
Hospitality-Elaine Gilbert
Next Meeting
Dates/Times: Thursday,
July
23, 2009, 7:00 p.m.
Next Book Sale:
Saturday,
July 11, 2009
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
March 26, 2009
Tanya Cecka presided. Karen Johnson, Dennis Johnson, Elaine
Gilbert, Avril Massey, Mary Stender, Gwen Scott-Miller and
Leslie Chartrand were present. Minutes of the February meeting
were read and accepted.
Three Creeks Branch Report (Gwen
Scott-Miller):
-
An OPEN sign has been ordered.
-
The library would like to order magazine shelving (14
shelves). Gwen is looking into a possible discount. The
group voted to approve funding for the shelves.
-
Circulation is up 4%, even with Mondays closed. Mailing
Holds has stopped; patrons have been understanding about
cutting that expense. The whole back wall is now devoted to
Holds. Gwen described the new process for “floating
collection,” which saves on inter-branch shipping and
handling of circulation materials. It will eventually
extend to the whole District collection.
-
Gwen announced that she is retiring on April 18. Her job
will be posted soon.
-
Avril announced that the North Salmon Creek Neighborhood
Association recognized Gwen and presented her with a
certificate.
FVRL Foundation Report
(Dennis Johnson) :
-
The 10-year bonds for library funding that were sold in
1998-99 have been paid off!
-
The library staff who went to Library Legislative Day were
well received.
-
The bookmark contest is over. One of the winners was from
Three Creeks Library.
-
Last year (in March/April) we gave $5000 to the Foundation
for Three Creeks for books. All but $64 was spent, and the
books (with donation nameplates) are now in Three Creeks’
collection. Another $5000 was given in December.
Purchasing is still working on book orders to use that
money. So far they have purchased a set of Russian
children’s books. Discussion of recommendation for amount –
the book collection budget was not reduced, so $5000 is
good.
-
The Foundation has decided to fun Baby Book Bag and other
programs this year, the same as last year. They anticipate
there will be less spending, due to staff cuts (10% staff
reduction districtwide).
Committee
Reports
Book Sale
Update:
-
There are about 150 boxes of books in the storage. There
may be as much as 200 boxes by the sale date (4/25). The
sale may be a little smaller than usual.
-
Tanya got a lot of magazines in the donations. Discussion
of whether/how to offer them in the sales.
-
There have been lots of requests for children’s books.
Discussion of how to handle all this demand. It will partly
depend on donations received.
-
The sale will be April 25. Sorting will begin on April 23.
Gwen has ordered tables.
Hospitality:
-
No announcements.
Membership:
-
Membership is now up to 122 members.
Business:
-
Everyone is very pleased with the new book bin. Leslie will
write a thank-you letter to Red.
-
Tanya will verify the account holder information on the
FO3CL bank account.
-
Discussion of possible future budget allocation/direction
for next year. Barbara will be able to provide information.
-
The bookbags are green, waterproof fabric. They will sell
for about $5.
Treasurer’s
Report (Mary Stender):
There is currently $15,239.27 in the bank account. The mutual
fund savings is at $4580.17 (statement is sent quarterly). Mary
reviewed the few expenses for the past month.
Next Meeting
Dates/Times: Thursday,
April 23, 2009, 7:00 p.m.
Next Book Sale:
Saturday,
April 25, 2009
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
February 26, 2009
Tanya Cecka presided. Karen Johnson, Barbara Jorgenson, Mary
Stender, Jean Santee, Elaine Gilbert and Leslie Chartrand were
present. Minutes of the January meeting were read and approved.
Treasurer’s
Report (Mary Stender):
The report includes both January and February bank statements.
January book sales income shows on the February statement since
the sale was near the end of the month. The current bank
account balance is $16,104.85 and the mutual fund savings is at
$4580.17.
Three Creeks Branch Report (Barbara
Jorgenson):
-
Gwen is on family leave.
-
This was the first month with the staff cuts. Circulation
is up; Tuesday was very busy.
-
The library is considering buying an OPEN sign that lights
up. They will check that there is no problem with
Facilities.
-
There have been lots of programs, with good attendance:
January – Raptors for the kids (Super Saturday)
February – Valentine’s Day program was lots of fun for all;
75 attended and made cards.
“Aladdin” movie – 40 attended.
Teen dance – 35 attended.
-
Coming events:
Peter Pan program will be on March 7.
The Columbia Sewing Group approached the library to have an
Earth Day event on April 12. They will bring in machines
and make cloth bags. They will also give sewing lessons.
Attendees may also bring their own sewing machines.
Author visit – Chris Crutcher, Young Adult author, will
speak on April 30. The library will use the Powell’s script
to get books for teens.
-
The Monday pre-school program was cut due to the change in
the library hours. The parents miss it.
-
Suggestion from last branch library meeting – set up a fund
to hire substitutes (maybe $1500). Funding was cut from
$40,000 to $18,000. Or perhaps the Friends could take over
more programming expense.
FVRL Foundation Report
(Karen Johnson) :
-
Marj Caswell won the diamond prize in the raffle. The
Foundation sold 1700 tickets.
-
Library Legislative Day will be on March 13 in Olympia. The
library may be able to send some staff members.
Committee
Reports
Book Sale
Update:
-
The next book sale is on April 25.
-
A teacher librarian wrote a letter asking for book donations
for Washington Elementary School’s library (leftovers from
the book sale). We will check the inventory to make sure we
have sufficient books for the summer book sale, and contact
them about picking up books after the April sale.
Hospitality:
-
No announcements.
Membership:
-
Membership is now up to 119 members.
Business:
-
Tanya took two boxes of books to the adult care center
(Innovative Services NW).
-
The book bin will cost $540 due to higher lumber costs. One
side is drop-down with magnetic catches. Red also added a
bumper to prevent wall damage. The bin will be ready on
Wednesday. The sign is still in development; a temporary
sign will be affixed. The board will look at sign holders
at Office Depot.
-
Mary passed around ordering information for book bags to
print and sell at book sales for FO3CL. She will order 144.
Next Meeting
Dates/Times: Thursday,
March 26, 2009, 7:00 p.m.
Next Book Sale:
Saturday,
April 25, 2009
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
January 22, 2009
Tanya Cecka presided. Dennis Johnson, Karen Johnson, Gwen
Scott-Miller, Mary Stender, Lee Morgan, Elaine Gilbert, Red
Gilbert, Avril Massey and Leslie Chartrand were present. Minutes
of the December meeting were read and approved.
Treasurer’s
Report (Mary Stender):
The account balance for December was $12,859.65, which includes
approximately $3400 income from the Holiday Book Sale. Expenses
included $1100 for program expenses and $5000 given to the
library for books. Gwen and Mary reviewed the process that was
approved last meeting.
The Vancouver Bicycle Club donated $300 to FO3CL. Dennis wrote
them a thank-you letter.
Business:
-
Red Gilbert presented his plans for the book bin.
(Estimated cost is $450, using ¾” maple plywood and
industrial grade casters.) The group discussed features and
proposed signage. Tanya showed a preliminary design for the
sign. Gwen offered that her staff can do graphics for the
sign – estimated time 3 weeks. Avril and Karen moved to
proceed with the bin; motion passed.
Three Creeks Branch Report (Gwen
Scott-Miller):
-
Closure change – the library will be closed Mondays instead
of Saturdays, starting February 1, 2009. Gwen described the
impact on Monday activities. The Monday night Yu-gi-oh will
move to Tuesdays.
-
We need more receipts for Friends donations. Gwen will
check the library’s files.
-
The $5000 that was donated for books has been put in an
interest-bearing account at a credit union.
-
The December festival with wassail was a great success.
-
The library experienced some shortened hours and closed days
due to the weather over the holidays.
-
The library has been able to do some shifting in the
collection. Due to lack of use, some reference materials
were weeded and converted to circulating material. More
space was converted to holding pick-ups since the library is
not mailing hold materials.
-
Gwen reviewed the coming staffing cuts.
-
The Board is meeting at Three Creeks on February 9. There
will not be time in the schedule for dinner due to the
planned workshop.
FVRL Foundation Report
(Dennis Johnson) :
-
Per Bruce Ziegman, circulation is up systemwide for the past
year, and especially for December. He thinks it is due, at
least partly, to the policy of leasing more popular books.
Details are still to be worked out for curtailing the
books-by-mail program.
-
The Board is starting to discuss the date for the Authors
and Illustrators Dinner.
-
The Investment Committee used to meet quarterly; they are
now meeting monthly.
-
Battle Ground reached their fund-raising goal for the new
branch. Due to the current budget shortfalls, they are
continuing to raise money.
-
FVRL Foundation is one of the beneficiaries of Divine
Consign (a furniture consignment shop that donates proceeds
to charity).
New
Ideas:
-
Powell’s script – use it to buy books for the YAAB or for
the Tweens book discussion? Mary will turn over the script
to Gwen.
Committee
Reports
Book Sale
Update:
-
Selling antique books to Powell’s has been less successful
recently.
-
Sorting for the January sale will start tomorrow at 10 a.m.
-
Tanya read the letter from a member who suggested raising
prices at the book sales in view of the budget cutbacks.
Hospitality:
-
No announcements.
Membership:
-
Membership is now up to 102 members.
Next Meeting
Dates/Times: Thursday,
February 26, 2009, 7:00 p.m.
Next Book Sale:
Saturday, January 24, 2009
Saturday,
April 25, 2009
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
December 4, 2008
Attending:
Gwen Scott-Miller, Dennis Johnson, Karen Johnson, Elaine
Gilbert, Tanya Cecka, Phyllis Burger, Victoria Morgan, Lee
Morgan, Kathy Laurence, and Marjorie Casswell (recorder).
Minutes of the Last Meeting:
Cecka read the minutes of the last meeting. Casswell noted time
error in Saturday's book sale; ending time is 4:00 PM versus
5:00 as stated in the minutes. MOTION: Casswell moved and K.
Johnson seconded, that the minutes be approved as read with the
correction.
Treasurer’s
Report:
Cecka noted that
Mary Stender was unable to attend the
meeting, but sent copies of November's financial/budget report
for review.
Scott-Miller noted
the Foundation is now able to hold funds for disbursal by their
library, resulting in a process that would operate much more
smoothly for her and
staff. MOTION: K. Johnson moved, and Phyllis Burger seconded,
Friends of Three Creeks Community Library disburse $5,000
payable to FVRL Foundation, to be delivered to Scott-Miller, who
will write a cover memo indicating the Foundation establish a
special fund upon which Three Creeks Library may draw for
purchase of books, and related library resources. The motion
passed unanimously. Scott-Miller will check with foundation
staff regarding what kind of account will hold the funds, as an
interest-bearing account is preferred
Three Creeks Branch Report:
-
Scott-Miller noted
the library has ordered books for Russian children for about
$810.
-
She noted the $2 million FVRL budget deficit has all
branches making hard choices, including layoffs and changes
in hours. Non-union staff will forego step raises. Three
Creeks will lose one full-time staff position, as well as a
60% position. Three Creeks branch has been asked to close
on Saturdays effective February 2009. The group discussed
why this is seen as the only viable option, and the
closing's impact on book sales, which rely to some extent on
library traffic the day of the sale. Saturdays are one of
the heaviest donation days, as well.
-
Scott-Miller noted the branch is circulating about 40,000
items a month, and averaging 1,000 people a day.
FVRL Foundation Report :
-
D. Johnson noted the Foundation dinner 10 November had an
attendance of 600 plus, with preliminary earnings of
$78,000. Last year over 900 attended, with a $122,000
income.
-
He noted that Jane Hagens has been appointed was appointed
to the FVRL board of trustees; Linda Thomas to the
Foundation board.
-
The Foundation is raffling a .72 carat diamond donated by
Nutter Jewelers, hoping to sell 3,000 tickets at one dollar
each. The Foundation board is still working on growing its
policies and procedures. He noted the Foundation is buying
CDs, spreading funds among local credit unions and small
banks. It is likely the developer of the downtown library
property want to donate the land to FVRL; and acceptance
decision will come after the environmental impact study.
Battle Ground branch is on schedule for a 30 May opening.
Cascade Park branch will need books, and may look for
donations from Three Creeks Friends.
Committee
Reports
Book Sale
Update:
-
6 December 2008. Moving and sorting starts at 2:00, 5
December. Stender reminds those who pick up books: sort out
textbooks that are less than four years old and put in
marked location in storage area, as we earn extra money with
them. Bobbie Klahn has agreed to take several donated books
indicated to have significant value to Powell's.
Hospitality:
-
13 December is the Holiday Faire. Gilbert has everything
under control.
Membership:
-
Cecka reported we have 98 current members with the two
received in the mail recently.
Business:
-
Book bin
– Gilbert noted that Red can build whatever we want. There
was discussion of the three main issues: the bin should look
nice; we want to be able to wheel the bin to the curb to
unload directly into our cars; and, theft prevention.
MOTION: Casswell moved and K. Johnson seconded authorization
of expense for a new barrel not to exceed $600. Red Gilbert
will come back with a design.
Next Meeting
Dates/Times: Thursday,
January 22, 2009, 7:00 p.m.
Next Book Sale:
Saturday, January 24, 2009
Minutes by
Marj Casswell, Acting Secretary
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
October 23, 2008
CALL TO ORDER AND WELCOME: President Tanya Cecka called
the meeting to order at 7:05 PM.
ATTENDING: Gwen Scott-Miller, Phyllis Burger, Avril
Massey, Tanya Cecka, Kathy Lawrence, and Marj Casswell
(recorder).
VOTE: Minutes of September Meeting were read by Cecka.
Casswell moved and it was seconded that the minutes be approved
as read. Motion passed.
Treasurer’s
Report (Mary
Stender):
There was no report. A tentative figure of $3974.25 was
noted as proceeds from the 18 October used book sale.
Update: The bank statement total for October was
$17,820.97. The booksale total again for 10-18 was $3974.25.
Three Creeks Branch Report
(Barbara Jorgenson):
-
Scott-Miller reported that
budget issues consume much of their attention now; we should
know more about how funding stands and how much individual
branches must decrease budgets after the November library
board meeting. Due to the 1% restriction increase of
government funding passed as an initiative a number of years
ago, the only way to get new funds is in new
construction—which is not happening. She and staff are
reviewing branch operations looking at changes that would
have the least impact on library patrons. Burger noted it
appeared the children’s area could use some new equipment.
The group discussed how Friends funding could help support
decreased funding areas.
FVRL Foundation Report :
There was no report.
Committee
Reports
Book Sale
Update:
-
As noted the 18 October sale brought in nearly $4,000, with
buying traffic quite heavy. Next book sale, 6 December 2008,
the Holiday Sale, open from 10:00 AM to 5:00.
-
Hooked on Phonics – Casswell recapped her Amazon research
and email to the phonics company, noting the donated items
may no longer have high value as they were published in
1992-93. She recommended we donate them to a school that
could use them. Scott-Miller will contact the home school
network.
Hospitality:
-
Cecka noted volunteers enjoyed the lunch provided in
appreciation of their volunteer work, during book sorting
the Friday before the last sale.
-
Winter Carnival will be
Saturday, 13 December. Massey, Cecka, and Casswell agreed to
donate use of their crock pots for the Friends Wassail and
cookie table.
Membership:
-
Cecka reported we now have 96 current members, with 57
checked in at the members pre-sale last Saturday. We have
sold over 500 memberships since the group started.
Business:
-
Book bin
–
Red has
indicated he is willing to build a book bin on wheels that
will include some kind of mechanism that makes it more
difficult for books to be inappropriately removed from the
bin. He’ll develop a proposal for the board’s consideration.
-
Hand Trucks – VOTE-Casswell moved and it was seconded that
the Friends purchase two hand trucks, one to replace the
Johnsons’ which was bent in the last book move, and a second
as a supplement. The motion passed. Red will research and
advise the board of the costs.
Next Meeting
Dates/Times: Thursday,
December
4, 2008, 7:00 p.m.
(since the normal date falls on Thanksgiving)
Next Book Sale:
Saturday, December 6, 2008
Minutes by
Marj Casswell, Acting Secretary
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
September 25, 2008
Tanya Cecka
presided.
Dennis Johnson, Karen Johnson, Barbara Jorgenson, Mary Stender,
Marj Casswell, Avril Massey and Leslie Chartrand were present.
Minutes of the June meeting were read and discussed. It was
agreed to strike the mention of the anonymous complaint from the
record (because it was anonymous). The minutes were accepted as
amended.
Treasurer’s
Report (Mary
Stender):
Mary reviewed the
annual budget, and the expenses and income from the summer
period:
- July – $17,595.13 balance
-
August – $17,237.55 balance (includes July book sale)
-
September – $16,909.33 balance
Dennis moved to accept the budget; seconded and all voted in
favor. Kudos to all who got the financials together for the
Foundation audit! Mary will research where to reorder cloth
bookbags for fundraising.
Three Creeks Branch Report
(Barbara Jorgenson):
-
Mary signed the form to authorize program spending for the
library for the coming year.
-
Gwen requested the book sale schedule for the coming year.
It is:
January 24, 2009
April 25, 2009
July 11, 2009
October 17, 2009
December 5, 2009 (Holiday book sale)
-
Barbara brought a flyer for the Author visit on Tuesday,
October 7. The Friends reimbursed the library for the
author’s fee.
-
A Parent/Child book discussion group is starting on November
12. It will be on the second Tuesday of each month.
-
Barbara passed around flyers for the movie schedule.
-
October 4 will be the “Pretty Pink Princess” event.
Cupcakes will be served.
-
November 1, 2 p.m., will be the Day of the Dead event. The
Oregon Shadow Theatre will perform “The Green Bird: A
Mexican Story.”
-
Barbara read a letter from Bruce Ziegman re the severe
budget crunch to the group. His letter reviews the decrease
in tax funding, and rise in expenses (gas, shipping, etc.).
There will be a hiring slowdown. The goal: to reduce
spending by $700,000 by end of the fiscal year. Suggestions
are under study. The 2009 budget is not yet set.
FVRL Foundation Report (Dennis
Johnson):
-
The Authors/Illustrators dinner has been changed from
October 6 to November 10 to get a better rate from the
Hilton. Postcard notifications will be sent out. Tanya
brought in some books by Lisa Jackson, this year’s speaker,
for those who are interested.
-
The Board is refining their processes for tracking how/what
programs they fund.
Committee
Reports
Book Sale
Update:
-
The next book sale is coming on October 18. The Rotary
trailer will be available for hauling books. We have a
large stock of books for sale. Sorting will begin on
Friday, October 17. Please note that we can accept
textbooks dated 2000 and later (nothing older). Someone
donated a complete “Hooked on Phonics” set; Marj will look
into how best to sell it for fundraising.
-
Book sale signs – we are down to only two signs (the others
were stolen). Dennis will order new signs.
-
Red will work on the book donation bins per Elaine’s request.
Hospitality: (Elaine
will be back at the end of the month.)
-
We will do a Volunteer Appreciation luncheon on October 17.
We will provide food and the library will provide dessert.
There may also be morning coffee.
Membership:
-
Remind volunteer sorters that they must be paid-up members.
-
The cumulative total of memberships sold since FO3CL began
is over 500.
-
Tanya showed a form letter that she created for membership
renewal. Leslie will post the letter on the website.
Business:
-
Vote on the 2008-2009 budget covered above.
-
Book bins covered above.
Next Meeting
Dates/Times: Thursday,
October
23, 2008, 7:00 p.m.
Next Book Sale:
Saturday, October 18, 2008
Saturday, December 6, 2008
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