FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

December 8, 2011

Tanya Cecka presided. Present were Dennis Johnson, Barbara Jorgenson, Sue Hockley, Marla Hayes, Mary Bastedo, Karen Johnson, Elaine Gilbert, Shaune Kelly and Mary Stender. Minutes of the September meeting were read and accepted.

Treasurer’s Report (Mary Stender) :

• The December balance on hand is $22,375.37. There is $5125.93 in the Mutual fund as of 10/31/2011. The book lovers calendars are on sale to FOTCL members for $5.00.

Three Creeks Branch Report (Barbara Jorgenson): 

• Barbara showed us the new baskets for patrons usage while in the library.
• Hadassah sent a recognition of gratitude.
• Powell’s gift cards have been used to purchase 2 whole sets of books for the tween reading group.
• The proposed play structure will cost around $14,000. The district will go 50-50 on it with FOTCL but the money will not be available until May, 2012. A motion was made to approve $7500 for the purchase of the structure and approved.
• Story times start in January.
• Employee Nancy Kelley has published her first book, His Good Opinion: A Mr. Darcy Novel, available in both eBook and paperback.

FVRL Foundation Report (Dennis Johnson) : 

• The Mutual Fund charges a $30 yearly inactivity fee. Research shows there are too many regulations and avoidance of this fee is extremely difficult.
• The Kill A Watt, which measures electricity usage, is now available on the magazine shelf for rental.
• The 2011 library Authors and Illustrators dinner netted about $50,000 with 420 people in attendance. This is about half the amount netted from the 2010 dinner.
• Dennis received from the foundation a number of new signed books which will be sold at our December book sale.
• Michael Nutter donated a diamond to the foundation to be raffled off for $1.00 tickets.
• Three Creeks Library is celebrating our 10 year anniversary in January and the trustees will meet at our branch for their January board meeting on January 9.

Committee Reports

Book Sale :

• Mary Stender is chair. On 12/10, the Holiday Sale will be from 10-2. There are 8 boxes of collectibles for this sale.

Hospitality :  

• Elaine is planning dinner for the trustee board meeting on January 9. The public meeting starts at 7pm.

Membership :

• Marla states there are 123 members. She presented the new book marks

Publicity :

• Marj not present.

New Business:

• Storage unit organization: it is time to go through and sort, cull out books and empty boxes.

• Book bin pick up hints, concerns. Marla reported it is going well with no concerns.

• Future book sales/coordinators. Tanya reported there was no response to her emails asking for chairs. Tanya has volunteered to chair the sale on January 14, 2012 from 10am-5pm. Discussion was held as to reduce prices for children’s books the last hour of the book sale to people with a valid id who are educators/work in a child care facility, and to possibly donate the remainder to local shelters.

Next Meeting Dates/Times:  Thursday, January 26, 2012, from 6-7pm

Next Book Sale:  Saturday, December 10, 2011

Saturday, January 14, 2012

Respectfully submitted,
Shaune Kelly

Minutes below this line are archival.

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

October 27, 2011

Tanya Cecka presided. Present were Dennis Johnson, Barbara Jorgenson, Marj Casswell, Sue Hockley, Shaune Kelly and Mary Stender. Minutes of the September meeting were read and accepted.

Treasurer’s Report (Mary Stender) :

• The October balance on hand is $22,643.52. There is $4,869.91 in the Mutual fund. We received a $100.00 donation from La Center Land Company.

Three Creeks Branch Report (Barbara Jorgenson): 

• We have a new roof.
• Barb has received a tentative proposal for a new structure for the children’s play area, of $8,000-10,000. Further study is needed.
• The new baskets should be arriving soon.
• A list of items purchased with Foundation funds was passed around.
• Holly Cote-Troupe just celebrated 20 years with FVRL.
• There will be a donation barrel from North Salmon Creek/Felida Neighborhood Association, to collect toys for needing children. Barbara will represent the library with a craft table at the December 14 holiday celebration at Felida Elementary.
• Teen Spooctacular is tomorrow.
•  Trick or Treats program is October 29 from 2-4pm.
• December 3 is the Annual Winter Festival with story time, crafts and music. Wassail will be provided by Friends.
• November 10, David Michael Slater will be the featured author event.
• We are getting a children’s librarian, who might possibly start in January, 2012.

FVRL Foundation Report (Dennis Johnson) : 

• The Mutual Fund charges a $30 yearly inactivity fee. We are researching if there is a way to save this.
• Soon there will be 2 power meters for the library to check out to patrons.
• The search is on for a new executive director to replace Bruce Ziegman. A consultant has been hired for this search. She will be meeting with various library personnel and there will be opportunity for public input during this time.

Committee Reports

Book Sale  (Tanya Cecka):

• On 12/10, the Holiday Sale from 10-2. Move and sort will be Friday, Dec. 9, from 9am-12pm. It would help if textbooks older than 3 years be recycled, not placed in the donation box for sale.

Hospitality :  

• Elaine is in charge of wassail.

Membership :

• No report.

Publicity :

• Marj has about 300 members to email.

New Business:

• Discussion was held on having 5 book sales in 2012 even though we do not yet have chair persons. Dates were reserved on Barb’s calendar: January 14, April 14, July 14, October 13 and December 8.

Next Meeting Dates/Times:  Thursday, December 8, 2011, 7:00 p.m.  (no November meeting)

Next Book Sale:  Saturday, December 10, 2011

Saturday, January 14, 2012

Respectfully submitted,
Shaune Kelly

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

September 22, 2011

Tanya Cecka presided. Present were Dennis Johnson, Jill Rourke, Barbara Jorgenson, Shaune Kelly and Mary Stender. Minutes of the July meeting were read and accepted.

Treasurer’s Report (Mary Stender) :

• The August balance on hand is $26,465.84. There is $5,261.64 in the Mutual fund. Combined book sale profits from July and August is $5,374.39.

Three Creeks Branch Report (Barbara Jorgenson): 

• Summer programs ─ We enrolled 3000 children ages 1-11 and 647 teens in our reading program. The total of participants in our summer programs was 2817, this is 650 less than 2010. It was noted that this summer our library faced heavy construction in the immediate area. Three grand prizes were awarded at each branch. Every time a game board was finished offered the opportunity to have a name in the drawing.
• As of September, Mary Storm is a 10 year employee.
• The roof replacement will take place the first week of October.
• On October 26, Jason Albee, author of A Train Ride Home, will speak.
• On October 29, a Halloween Haunted Library Program will be held at the Evergreen Space Museum Jill Rourke (FVRL).
• Jill stated that the district is undergoing a realignment of positions and examining “what makes us lean and mean.”
• Three Creeks is 10 years old and slated in 2013-14 for a “face-lift” with possible replacement of furniture and carpets. It was proposed to seek a way for an awning for the patio to be part of the 2013-14 entire renewal process. This might entail the Three Creeks foundation partnering with FVRL in seeking part of the related costs related to the necessity of getting structural engineering advice.
•  Mary moved we spend up to$3000 for a new educational interactive manipulative, to replace the children’s bookworm. Tanya seconded, it was voted and approved. Jill stated that FVRL will match this amount.
• Jill advised at our book sales that we err on the side of ADA, regarding the request of use of a scanner by a disabled person.
• Having a continuous book store would be difficult due to storage space.

FVRL Foundation Report (Dennis Johnson) : 

• Oktoberfest will be held at Shorty’s on Friday, September 23.
• Dennis obtained from Barnes and Nobles 5 boxes of new books for our book sale.
• The Authors and Illustrator dinner/auction will be held at the Hilton on November 16 at 5:30pm and Jennifer Weiner is the speaker. A table for 10 costs $600. Do any members have anything to donate for this auction?

Committee Reports

Book Sale  (Tanya Cecka):

• Dennis is in charge of the October 8 book sale. He announced he is retiring from chairing book sales, but not from being involved.
• Mary is chairing the December 10 holiday book sale.
• We need people to chair book sales starting in 2012.

Hospitality :  

• No current events planned.

Membership :

• No report.

Publicity :

• Marj Caswell will send out monthly emails of Library events to Friends.

New Business:

• Shaune Kelly was welcomed as a part time Secretary for FO3CL.

• 30 book calendars have been ordered to be sold at the Holiday book sale.

• Barb requested funds and Mary suggested we give $5000 to FVRL Foundation to buy new materials as they have currently remaining $900, from the past fiscal year $5000 donation. This is a line item from the yearly budget.
  * Barbara asked for $120 from library enhancements, to purchase 12 baskets for library patrons’ usage while in the library.

Next Meeting Dates/Times:  Thursday, October 27, 2011, 7:00 p.m. 

Next Book Sale:  Saturday, October 8, 2011

Respectfully submitted,
Shaune Kelly

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

July 28, 2011

Tanya Cecka presided. Present were Rick Smithrud, Barbara Jorgenson, Karen Johnson, Elaine Gilbert, and Marla Hayes. Minutes of the June meeting were read and accepted

Treasurer’s Report :

• July statement will submitted at next meeting.

Three Creeks Branch Report (Barbara Jorgenson): 

• Barbara has been on the job for 2 weeks, all is going well. Visits have dropped off some since the main library re-opened, but attendance to programs has been strong with crowds of 100-600 in attendance. The last two children’s reading programs will be Tues/Thurs next week.
• Movies will show Weds. 2:00pm in August with “different” countries theme.
• There will be a Pizza Party in appreciation for the Teen volunteers who
  help in many areas, including the Friends book sales.
• The Hypnotist on 7/22 was very popular, great show, 110 in attendance.
• Holly is getting married, to Jeff, another employee and will be off work awhile.
• Barbara received letter from Jill Rourke stating we should allow the use of a scanner by disabled person during the Sale….more research to be done

FVRL Foundation Report (Rick Smithrud) : 

• The minutes, Treasurer’s reports and bank statements from the last fiscal year are needed for the Foundation audit. Copies of receipts do not need to be turned in this year, just have available if asked for. The paperwork thru May, 2011 was copied and given to Rick, the June paperwork will be forwarded when completed.
• The American Funds with the Foundation may be moved to new funds, Global Balanced Fund, stated to be low risk, high return.
• Oktoberfest will be held again at Shorty’s on Friday, Sept. 23rd, $20/person catered by Beaches. A successful fundraiser of $18-20,000 for 1 night.
• Thursday, Nov. 17th will be the A & I dinner. Speaker has not yet been confirmed.
• About 2,000 books collected from Indy Bank Book drive, Dennis picked up 5 boxes of them.
• Foundation considering buying scanner(s) for Branches to borrow and utilize prior to book sales for book pricing.
• Cassandra has left, Carola Case is working on getting the spend down statements for the Friends donation for library materials.

Committee Reports

Book Sale  (Tanya Cecka):

• Childrens’ sales going well. Today 2 boxes of books sold-2 more left. Marla suggested handing out bookmarks. Dennis and Karen to staff last sale 8/4.
• Some discussion of whether scanners could be used after members sale or possibly after 11:00am. Will discuss at next meeting prior to next sale.

Hospitality (Elaine Gilbert):  

• No current events planned.

Membership (Marla Hayes):

• No report.

Newsletter (Pat Sjolander):

• We have 91 current memberships. She suggested an email for renewals. Barbara will send electronic version of renewal form to Marj.

Business:

• Mary suggested we purchase the Book Lover’s Calender for 2012 for discounted rate from ALTAFF. Voted and approved to purchase 24 for re-sale.

• Tanya and Dennis drafted and sent letter to Jill Rourke regarding continuing request for help with low cost storage and awning for patio. No response yet.

Next Meeting Dates/Times:  Thursday, September 22, 2011, 7:00 p.m.  (no meeting in August)

Next Book Sale:  Saturday, October 8, 2011

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

June 23, 2011

Tanya Cecka presided. Elaine Gilbert, Mary Stender, Phyllis Burger, Sylvia Staab, Mike Jansen and Leslie Chartrand were present. Tanya read the May minutes.  The minutes were accepted as read.

Treasurer’s Report (Mary Stender):

1. We ended the fiscal year with is $22,787.56 in the bank (June bank balance). Mary paid a full year of storage last year to save money (to avoid rate increases during the year); she will do the same this year. We did have a rate increase this year.
2. Mary distributed copies of the 2010 annual budget and reviewed the income and expenses. There was a discussion of 2011 allocations. The Children’s program includes the fee for the site movie license. Mary will draw up a budget and present it at the next meeting.

Three Creeks Branch Report (Mike Jansen): 

1. Author event ─ Karl Frederick will speak about his book “Wings: A Novel of WWII Fly Girls” on July 7 at 7pm.
2. The downtown library has loaned us staff to help with Summer Reading and other work. The Main Library has been closed since June 4.
3. Mike has given his notice. His last day will be July 8. From his discussion with Jill, his supervisor, it appears that the resulting staffing changes may be coordinated with changes at Ridgefield branch. (Their librarian is retiring.) Barbara will be the contact person until the hiring process is completed. Mike gave an overview of the District’s changes and improvements in efficiency in the last 10 years. For example, there has been much less demand for reference services. He thanked the Friends for their support, which allows twice the Children’s programs than otherwise would be possible.
4. Canopy for the patio area ─ we will pursue the possibility of a retractable awning.
5. Traffic at the branch has averaged 1300 a day, and as many as 3500. The biggest need for the collection is CDs (they have plenty of DVDs for now).

FVRL Foundation Report (Tanya) : 

1. Independent Bank Book Drive ─ this year the books will be pooled and the Foundation will disperse them to requesting library branches.

Committee Reports

Book Sale  (Tanya):

1. The next book sale will be on Saturday, July 16. Tanya reviewed the book sale hours and need for volunteers (Thursday loading, Friday sorting). Mary also described the Children’s book sales at the Summer Reading programs. The first sale will be on June 30. Tanya will send out an e-mail for volunteers.

Hospitality :  

1. No report.

Membership (Marla Hayes):

1. No report.

Newsletter (Pat Sjolander):

1. No report.

Business:

1. Term limits (change to by-laws) ─ need to vote with a majority of officers present per Tanya’s research on by-laws. Mary moved to amend the by-laws to eliminate the term limits (number of times someone can be re-elected) ? Article 4, Sec 2. The motion was seconded and passed. Tanya amended the by-laws.

2. Elaine moved to accept the slate of officers as listed. The motion was seconded and passed. Dennis has indicated that he may step down as Chair of the Book Sales this fall. Discussion of how to publicize the tasks necessary to put on the book sales. Tanya will write up the procedures that she and Dennis developed for a pamphlet to hand out at book sales.

Next Meeting Dates/Times:  Thursday, July 28, 2011, 7:00 p.m. 

Next Book Sale:  Saturday, July 16, 2011

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

May 26, 2011

Tanya Cecka presided. Dennis Johnson, Karen Johnson, Marla Hayes, Pat Sjolander, Mary Stender, Phyllis Burger, Mike Jansen and Leslie Chartrand were present. It was moved and seconded to dispense with reading the minutes from the March meeting; passed.  Tanya read the April minutes.  The minutes were accepted as read.

Treasurer’s Report (Mary Stender):

1. The May bank balance is $23,570.54.  The expenses for Teen Night were about $150.  The mutual fund balance is $5552.69 (more than the amount that was originally invested!).

Three Creeks Branch Report (Mike Jansen): 

1. Summer Reading starts this Wednesday.  It will be different than in the past:  it will be divided into grade 0-5 (literacy activities) and grades 6-11 (the reading hours per month are tracked).
2. Mike and Barbara have decided on a replacement for the Worm.  The replacement will be a rocket ship with activity panels on the sides.  They have submitted their proposal to the administration.  When they get the response, Mike will notify our Friends group about supplemental money that may be needed (from the Library Enhancement Fund).
3. Mike has continued the search for local storage space.  The possible location turned out to be for only six months.  He will write a notice seeking leads for us to e-mail to members.  A notice was already included in the newsletter.  The District is not open to on-site storage at the branch.
4. Author event ─ Karl Frederick will speak about “Fly Girls” (WWII women aviators) on July 7 at 7pm.

FVRL Foundation Report (Dennis Johnson) : 

1. The Foundation has been setting up a schedule of summer events:
   - Grand Opening of the new Main Library on Sunday, July 17, 1 – 6pm.  The Main Library will be open seven days a week.  Some local businesses will distribute coupons for the event.
   - JA Jantz has a new book out.  The first week of August, she will give a reading at the Main Library (Barnes & Noble will sell books).
   - Pub in the Park concert series, which will benefit Innovative Services, will be held on Thursdays in July and August.  (There are usually six concerts.)  The Foundation is still making arrangements with the distributor.
   - A proposed Fourth of July celebration by a financial institution to be held on the Main Library’s balcony overlooking the river.  The Foundation will be selling name rights to rooms and areas in the library from July 4 to 17.  They are planning an event for donors.
   - Comcast feeds local events items to CNN for the last five minutes of programming of every hour.  The Library and Foundation will tape interviews on July 16 for this news segment, with Ken Ackerman interviewing Bruce Ziegman, Karen Ford and others.

Committee Reports

Book Sale  (Tanya):

1. The next book sale will be July 16.
2. Three substitutes have been trained.
3. Next month we will set up the Children’s Book Sale coverage for summer.

Hospitality :  

1. No report.

Membership (Marla Hayes):

1. We now have 183 members.  We will compare at the end of next year to see if the newsletter made a difference in membership sign-ups.

Newsletter (Pat Sjolander):

1. The newsletter is being collated and folded for mailing.

Business:

1. The VP and Secretary posts will be open for next year.

2. We will review the by-laws to evaluate term limits, etc.

Next Meeting Dates/Times:  Thursday, June 23, 2011, 7:00 p.m. 

Next Book Sale:  Saturday, July 16, 2011

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

April 28, 2011

Tanya Cecka presided. Dennis Johnson, Karen Johnson, Marla Hayes, Pat Sjolander, Mary Stender, Elaine Gilbert, Mike Jansen and Leslie Chartrand were present. Tanya did not receive the minutes from the March meeting; they will be reviewed at the next meeting (May).

Treasurer’s Report (Mary Stender):

1. The April bank balance is $23,525.68 plus $5237.58 in our mutual fund. Mary reported that we paid $507.59 for Children’s Programs and $133.07 for the Young Adult Programs. We also spent $463.24 for Friends operating expenses, fundraising and hospitality expenses.

Three Creeks Branch Report (Mike Jansen): 

1. Book storage –  Bruce Ziegman asked Mike to ask local businesses about storage space. He has located one possible space nearby, but it’s not definite.
2. More construction in the parking lot is starting in May. Traffic on 10th Ave. will be one way thru August. The Farmers Market will be held behind the Shell station.
3. New library hours start this Monday, May 4. Book pick-up on Mondays will also start.
4. Three Creeks Library has a new employee. The District has opened a few additional positions for library assistants.
5. Bookworm (the couch) is going to go away. The space will be used for educational play modules (similar to those at Cascade branch and downtown).
6. Circulation continues to be busy.
7. The Lucky Day collection will start on June 15. This collection is 200 popular books that cannot be put on hold. Check-out cannot be renewed, and patrons can only have two checked out at a time.

FVRL Foundation Report (Dennis Johnson) : 

1. Dennis was not able to attend last week’s meeting.
2. The FVRL Foundation is spending a lot of time on planning the festivities for the downtown opening on July 17.
3. Possible summer events are still being discussed. There will be an Oktoberfest at Shorty’s, like last year.
4. The Foundation has a portfolio of approximately $8 million (of which $5 million is designated-use, leaving $3 million for allocation).

Committee Reports

Book Sale  (Mary/Tanya):

1. The April book sale earned $3380.90. The number of volunteers on Saturday was a little light.
2. We have 4-5 boxes of books so far for the Children’s book sales during the summer.
3. The new book bin pick-up list was distributed. Marla will pick up on Mondays. Dennis shared tips on packing books for keep the storage area safe and to avoid damage to the books.
4. Tanya took Reader’s Digest Condensed Books to Paws & Claws (the Humane Society fundraiser shop).
5. We bought 10 new book sale signs ($18 each).
6. Sorting for book sales starts at 10 a.m. Teen volunteers each get $5 worth of books.

Hospitality (Elaine Gilbert):  

1. Expense for last book sale’s Friday snacks was about $81. It’s not clear that the lunch is really an incentive for sorters to stay all day.

Membership (Marla Hayes):

1. We now have 177 members.  There will be a renewal push at the next sale.

Newsletter (Pat Sjolander):

1. Pat passed around sample prints of the newsletter. The group checked the information in the articles. (Noted that the website address is www.fo3cl.org not dot com.) Pat will finalize the content and get 400 printed. We will fold them at the next meeting. Mary will send Mike a mailing list to print labels; we will buy the labels.

Business:

1. Reminder that the end of the year is coming – time for nominations for officers and chairs for next year.

Next Meeting Dates/Times:  Thursday, May 26, 2011, 7:00 p.m. 

Next Book Sale:  Saturday, July 16, 2011

FRIENDS OF THREE CREEKS COMMUNITY LIBRARY

Meeting Minutes

March 24, 2011

Tanya Cecka presided. Dennis Johnson, Karen Johnson, Marla Hayes, Don Bowen, Avril Massey, Pat Sjolander, Mary Stender, Elaine Gilbert, Mike Jansen and Leslie Chartrand were present. The minutes from the January meeting were read and approved with one correction (money spent for “Legos” not logos). The February meeting was canceled due to weather conditions.

Treasurer’s Report (Mary Stender):

1. The March balance is $21,240.68 plus $5179.31 in our mutual fund. Mary reported $89.07 of on-line book sale income from Gwen. We paid $256.13 for the Young Adult Programs.

Three Creeks Branch Report (Mike Jansen): 

1. The library branch at Vancouver Mall is not moving after all.
2. The District is planning to hire people due to the new downtown building and expanding hours. Applications are being reviewed; interviews are beginning.
3. No programs are planned for March.
4. Three Creeks Library has a 2nd grade finalist in the Bookmark Contest.
5. The first day of Monday hours at Three Creeks will be May 4.

FVRL Foundation Report (Dennis Johnson) : 

1. On Thursday, March 17, there was a discussion of:
   1. Book storage area in the courtyard – no go, but the District will help search for an additional storage facility.
   2. Awning for the courtyard to add space for book sales, children’s programs, etc. The District is supporting this effort.
2. Eat, Drink, Read –  over 1100 attended the event on Tuesday, March 22. Raffle tickets were sold for a diamond, and the Columbian ran an article. There are no books yet in the five-storey library. At the event, Dennis talked with Jane Higgins. The District and Trustees would probably support a book store at Three Creeks. We may revisit that idea again.
3. Dennis showed a sample Hello Baby bookbag ? a $10 bag containing $20 worth of books. All children in Clark County get one at the hospital or at library branches. Mike presented results of research on readiness for school. No agencies handle this, so libraries are trying to encourage early childhood education with Storytimes at libraries and outreach to child care providers. Donald described the Ed Domen reading program for home teaching.

Committee Reports

Book Sale  (Dennis Johnson):

1. The next book sale is coming up on April 16. Mary asked about the textbooks in the storage; the sorters will watch for them. Tanya will send out an e-mail for volunteers on April 1.
2. Shay at Skyview High School wants to revive the children’s library at Doernbecker Hospital. She will come by the book sale.
3. Two of the four book sale signs have been stolen. Bobbie Kahn has looked into getting a quantity discount at the printer where we order them. Elaine moved that we buy 10; the motion was seconded and passed. Dennis will buy them.
4. Holly will contact the teen sorters.

Hospitality (Elaine Gilbert):  

1. Request for suggestions for the volunteer lunch at book sale sorting.

Membership (Marla Hayes):

1. We now have 165 members.

2. Marla will get envelopes tomorrow at Battle Ground Printing. She will also get bookmarks printed (about 1000).

Business:

1. Beverages for Book Clubs (Adult Programs) – Mike will check whether the hot water dispenser is fixed yet. We can provide tea, sweetener, etc.

2. Karen asked about the status of the $5000 donation for the collection. The last $5000 given is still being spent. Mike said the District is giving more funds for the collection in May, too.

3. Newsletter – Tanya passed around a copy of the La Center Friends newsletter for membership and donations ideas. They focus more on memberships than on book sales. Pat showed her sample layout for our reviving newsletter (last issue was in 2005-2006). Mike will provide program information. Mary will write up the collectible books. Everyone will send materials to Pat.

4. Avril brought up the Neighborhood Watch program for the Sheriff’s Department that she announced a few months ago. They still need more volunteers. The Sheriff will provide training; they need to know the number of people who are interested by the end of April.
   If interested in participating, call Avril at (360) 576-2956.

Next Meeting Dates/Times:  Thursday, April 28, 2011, 7:00 p.m. 

Next Book Sale:  Saturday, April 16, 2011

The February meeting was canceled due to weather conditions.

Meeting Minutes

January 27, 2011

In attendance: Avril Massey, Pat Sjolander, Mike Jansen, Dennis Johnson, Bill Brown, Adele Brown, Jeff ___, Don Bowen, Elaine Gilbert, Marla Hayes, Tanya Cecka, Mary Stender (recorder of minutes).
Tanya Cecka called the meeting to order and welcomed members attending for the first time. The minutes from the previous meeting were read and approved.

Treasurer’s Report (Mary Stender):

1. We have a current balance of $22,510.84 plus $5076.62 in our mutual fund. We sold $2128.98 in books at the December 2010 sale (includes check from Heiko of $286.68) and $4452.90 in books at the January 2011 sale. Over the past two months we have collected $212 in membership dues and sold $75 in book bags. Mary Stender reported that the December 2009 sale made $1500 dollars and the January 2010 sale made $4411 dollars, so our sales have not dropped off. We paid for logos, an easel, $200 in food for the teens’ night, $585 in books for the tween book club, $480 in a movie license to show films on Saturdays, and $450 for a puppet theatre program. We donated $5,000 towards the purchase of books for the library in 2011.

Three Creeks Branch Report (Mike Jansen): 

1. The Board of Trustees will be meeting at Three Creeks on February 7th. Mike will give a Powerpoint presentation of things that the Friends do for the library. Elaine Gilbert agreed to coordinate a dinner (of soup, bread, and cookies) for the Board at 6 pm on the 7th. Karen Johnson and Marla Hayes will help with preparation and set up. Members of the Friends are invited to attend the meeting that follows the dinner.
2. Sixty-five 4-5 year olds attended the January 27th Lego group. This will be a monthly event. Legos were purchased by the Friends.
3. Book circulation has remained the same at Three Creeks in spite of the opening of both newly constructed Battle Ground and Cascade Park Libraries.
4. Beginning in May 2011 the Three Creeks Library will be open again on Mondays.
5. The Friends have given $20,000 worth of books to the Three Creeks Library since 2006.
6. The Mall Library is in negotiations to move to the former Big 5 store location. They will acquire an outside entrance with the move which will be funded by Westfield Shopping Town. The Mall Library has a larger foot traffic than Three Creeks but checks out fewer books.

FVRL Foundation Report (Dennis Johnson) : 

1. The A&I Dinner netted $155,000 with 91 tables of 10 guests at $80 a plate. The Friends purchased one ticket for a staff member.
2. Dennis circulated and explained information about the Foundation mutual funds.

Committee Reports

Book Sale Update (Mary Stender):

1. Agreed to continue offering lunch to our book sorters on Friday prior to the sale. It costs about $75 to do this and is one of the few ways that we show our thanks for all their help.
2. Mary moved and Marla seconded that we limit sorting volunteers to buying no more than $50/each worth of books on Friday.
3. Agreed to allow Mary and Bobbie to offer the collectable book corner again at the April sale. We sold $300 worth of collectable books at the January sale.
4. After discussion of other options it was agreed to continue using Rena to dispose of our booksale leftover books.
5. Tanya introduced the idea of offering a coupon advertisement in neighborhood newsletters to give away Readers Digest books. No consensus was reached.
6. It was reported that we did not end up giving any books on CD to Legacy.

Hospitality (Elaine Gilbert):  

1. No report.

Membership (Marla Hayes):

1. We now have 163 members.

2. Marla will use Battle Ground Printing to print up 500 membership envelopes for $245 (minus 10%).

Business:

1. Discussion of building improvements – Mike shared a letter from Jill Rourke, FVRL community libraries director, who said that a storage container in the side courtyard would not be approved as it is a liability, inappropriate use of the space, and aesthetically unattractive. Mike will continue a discussion with her about putting an awning over a portion of the side courtyard instead to give us more booksale room in inclement weather. Jill was initially concerned that an awning won’t meet Clark County code.

2. Dennis is planning to bring the issue of storage and space for the booksale up at the Trustee meeting on the 7th. He will encourage them to work with us on a solution to the problem and ask for a response timeline.

3. Newsletter – Pat will put a newsletter together prior to the April sale. She passed around a sample.

4. It was reported that the hot water spigot in the Community Room no longer works. Mike will check with Facilities about getting it fixed.

Next Meeting Dates/Times:  Thursday, February 24, 2011, 7:00 p.m. 

Next Book Sale:  Saturday, April 16, 2011

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