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Minutes
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
June 26, 2008
Tanya Cecka
presided.
Dennis Johnson, Karen Johnson, Gwen Scott-Miller and Leslie
Chartrand were present. Minutes of the May meeting were read and
accepted.
Treasurer’s
Report (Mary
Stender):
The account balance for the end of June is $21,587.45. The
fiscal year ends next week. Mary will review expenses and the
budget at the next meeting.
Three Creeks Branch Report
(Gwen Scott-Miller):
-
Summer Reading is up and running. Today was Reptile Man;
over 1200 visitors came. Bug-a-palooza brought in 625 for
the two hour program.
-
Gwen is back.
-
The library will have family storytimes on Wednesdays. They
will now have three baby storytimes a week.
-
Three benches arrived. One is in the lobby. The Large
Print area doesn’t have enough space for the other two
benches, so they have been moved to YAB (Young Adult
Books). Total cost for the benches was $2742.31.
-
Gwen distributed a flyer for the book discussion groups.
-
The Friends received an anonymous complaint from someone who
did not approve of the teen program that featured henna
(temporary) tatooing.
-
Long hold times – for some high demand titles, the library
can lease additional copies. It is cheaper than buying that
many extra copies for short-term demand.
FVRL Foundation Report (Dennis
Johnson):
-
In July at the Hilton, Robert Kennedy, Jr. will be the
keynote speaker at the Sustainability Conference.
-
Ground breaking for the Cascade Branch took place on June
20. The ceremony was well attended. Many local dignitaries
were present.
-
The Foundation budget has allocated $86,000 for prizes for
Summer Reading programs, Juvenile Detention Center, and the
Baby Book Bags program. Proceeds from the
Authors/Illustrators Dinner should cover that expense.
-
The planned date for the A/I Dinner is October 6. Dennis
brought sign-up forms for dinner seats ($60 each) and silent
auction donations. Sponsors are being solicited by
Foundation members (in return for publicity).
-
We have bookmarks! Dennis ordered 1000 printed, but
received 4000 (4/printed page).
Committee
Reports
Book Sale
Update:
-
The next book sale is coming in three weeks, on July 19.
Dennis will send out an e-mail for sorters, and try to get
teen volunteers. There are about 100 boxes of books in the
storage. Gwen will order tables. Volunteers will use the
Rotary trailer to haul books on Thursday, July 17, and
sorting will begin on Friday, July 18.
-
Tanya took two boxes of disability, caregiving books to
Innovative Services NW for the June 27 open house.
-
The Summer Reading book sale schedule was passed around for
sign-ups. The time slots are every Tuesday in July from
11:15am – 12:15pm. We are looking for volunteers to help
(two people per sale).
Hospitality:
-
Friends of the Library Week is October 19-25. The library
may plan a Volunteer Appreciation event for one day. (The
book sale will be on October 18.)
Membership:
-
Sign-ups at the last book sale were through the end of the
fiscal year (June 30). Those received after that sale are
for the 2008-2009 year.
Business:
-
Book donation bin research – no news yet.
-
Elections – Tanya read the slate. Karen moved to accept.
All voted in favor. Officers and committee chairs for
2008-2009:
President – Tanya Cecka
Vice-President –
Treasurer – Mary Stender
Secretary – Leslie Chartrand
Book Sales – Dennis and Karen Johnson
Publicity – Marj Caswell
Hospitality – Elaine Gilbert
Membership – Tanya
New Ideas:
-
Idea (write-in) was submitted to put a storage container on
the bank behind the library to serve as a place to sell
donated books. This would be a fancy container with
electricity, etc. The store would require commitments for
regular hours, etc. It is doubtful that we could get
permission.
Next Meeting
Dates/Times: Thursday,
September 25, 2008, 7:00 p.m.
(unless
urgent need arises sooner)
Next Book Sale:
Saturday,
July 19, 2008
Saturday, October 18, 2008
Saturday, December 6, 2008
Minutes below this line are archival.
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
May 22, 2008
Tanya Cecka
presided.
Dennis Johnson, Karen Johnson, Mary Stender, Elaine Gilbert,
Katherine Lowrie, Avril Massey, Barbara Jorgenson and Leslie
Chartrand were present. Minutes of the April meeting were read
and accepted.
Treasurer’s
Report (Mary
Stender):
The account balance for the past month was $22,495.86.
Three Creeks Branch Report
(Barbara Jorgenson):
-
Gwen is expected back next Tuesday.
-
Summer Reading starts June 2, 2008. Lots of visits to
schools are planned. The Friends are funding five
programs, starting June 24 and running through the end of
August.
-
The library must take the stove out of their kitchen for
insurance reasons.
-
Movie showings start in August.
-
Library assistants have been hired, but now a supervisor
position has opened.
-
Recent program activity:
May 3 – Super Hero program
May 17 – henna (temporary) tattoo program for teens
Read to the Dogs program – children read aloud to a service
dog (from Lewis Dogs).
Movie programs – they have been well attended. Thirty
families came to the last Saturday movie. Popcorn and
lemonade are served. The library had to get a food handler
license to serve the popcorn.
FVRL Foundation Report (Dennis
Johnson, Avril Massey):
-
The number of Foundation Board members is up to 13. Avril
(Nominations committee) continues to recruit.
-
The Board revised their by-laws last Tuesday. They have
been updated to current practice.
-
Time to start reserving tables for the Authors/Illustrators
Dinner. The dinner will probably be in September. The
speaker will be Lisa Jackson, local mystery/romance writer.
The projected income from the dinner should pay for funding
of various children’s/teens’ programs (cost is $86,000).
-
New ways to expand library services – perhaps kiosks in
remote locations such as Yacolt.
-
Only two branches schedule their book sales a year in
advance.
-
The Friends Fair was combined with Volunteer Appreciation
this year. The Fair featured discussions of how to recruit
volunteers (such as Friends tabling in the lobby during
special events). Suggestions: split office duties between
people to lighten the load; permanent nametags for
volunteers. There was no writer/speaker this year. The
food was good – catered by Applewood.
Committee
Reports
Book Sale
Update:
-
The total income from the April 26 book sale was about $3700.
-
Summer book sales for children – the first program will be
on June 26, 11-11:45am. Flyers for the summer programs will
be available 6/1/08. Mary has eight boxes of children’s
books sorted and ready for the Summer Reading
sales. We are looking for volunteers to help with the
sales.
Hospitality:
No news.
We will need to figure out how to use the “new” kitchen.
Membership:
-
Phyllis Berger has offered to help with Hospitality and
Membership.
Business:
-
What can we help fund for the Library? Barbara mentioned
performers for programs, such as Oregon Shadow Theatre.
-
The benches finally came Thursday. They were smaller than
expected. Patrons seem to be using them happily.
-
Tanya shared her research on book bins. (She had to google
“garbage cans” to get results.) They’re expensive! We
don’t want it to look too much like a trashcan. It will
need to be well labeled. Perhaps hire someone to build
one? Suggestion to have wheels to move the books to the car
for boxing.
-
Discussion of long hold times for circulation items. Since
there are several copies of many items, the total wait time
is often not as long as it might appear.
-
Officer/chairperson nominations (fiscal year ends 6/30/08):
President – Tanya Cecka
Vice-President –
Treasurer – Mary Stender
Secretary – Leslie Chartrand
Book Sales – Dennis and Karen Johnson
Publicity – Marj Caswell
Hospitality – Elaine Gilbert
Membership – Tanya
Website? – (write description of duties)
New Ideas:
-
See discussions above.
Next Meeting
Dates/Times: Thursday,
June 26, 2008, 7:00 p.m.
Next Book Sale:
Saturday,
July 19, 2008
Saturday, October 18, 2008
Saturday, December 6, 2008
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
April 24, 2008
Tanya Cecka
presided.
Dennis Johnson, Mary Stender,
Elaine Gilbert, Jeannie Shay, James Shay, Avril Massey, Gwen
Scott-Miller and Leslie Chartrand were present. Minutes of the
March meeting were read and accepted.
Treasurer’s
Report (Mary
Stender):
There was almost no account activity during the past month. The
bills for the camera and tent will appear on the next account
statement. The mutual fund is now down to $5155.
Three Creeks Branch Report:
-
There was a proposal from ARC of Clark County to place a bin
for collection of used clothes by the library, and share the
profits from the donations with the library.
-
Gwen has requested Collection Development to compile a list
of purchases for the $5000 donation from Friends. Gwen is
looking at $2000 for Playaways and the balance for
high-demand titles.
-
Gwen submitted a request for $250 for prizes at the Summer
Reading Program.
-
The library received a request to buy an FO3CL coffee mug.
Apparently, all that’s left is the one in the display
window. We are not reordering mugs.
-
Bench report – one bench was delivered, but it was the wrong
color. It was returned.
-
Gwen is taking a one-month leave of absence. She will be
back in time for the Summer Reading Program. Barbara
Jorgenson will fill in, and Megan will come in to help out.
-
The branch has two Library Assistant II openings. There are
six applicants under consideration.
-
There was another break-in. Police are pursuing a suspect.
-
The library has been busier recently due to more patron
traffic.
FVRL Foundation Report (Dennis
Johnson, Avril Massey):
-
The Foundation is still trying to increase the number of
Board members. Two have been added.
-
The Board has identified a possible alternate speaker
(local) for the Authors/Illustrators dinner. If she is not
the speaker in 2008, she may be the featured speaker in 2009.
-
The Schwann’s “tastings” is no longer a proposal.
-
Only two branches schedule their book sales a year in
advance.
-
The Friends Fair will be at Clark College on May 3, 2008. A
big bikeride is scheduled for the same weekend at Clark,
which may affect parking.
-
The librarian at a local elementary school will come to the
book sale to get books for their library.
Committee
Reports
Book Sale
Update:
-
Preparations are progressing for the April 26 book sale.
The Rotary Club trailer worked out very well for hauling the
books from the storage. The eight teen volunteers have been
a big help. Sorting the books starts tomorrow.
-
Publicity from the article in Monday’s Columbian – a
reporter called Marj for details about the book sale.
Dennis received several calls from interested customers and
donors.
-
Dennis and Mary will print up the book sale rules. Marj
read the rules aloud at the opening of the last sale, which
seemed to work well.
-
Mary has sorted out children’s books for the Summer Reading
sales.
Hospitality:
-
No news.
Membership:
-
There were some calls from people who needed replacement
cards. Konnie sent them.
-
Discussion about membership renewals for next year.
Membership is for the fiscal year (July – June).
Business:
-
Reminder that it’s time for nominations for officers for
next year, especially Membership to replace Konnie. E-mail
Tanya to let her know your interest.
-
Leslie will update the website calendar with FO3CL meetings
and book sale dates.
New Ideas:
-
New covers for the book barrels? Tanya got a bid for new
covers with our logo: $120 each. We can give them the
graphics to lay out the design. Discussion of getting new
collection bins that would protect the books better. Tanya
will research availability of bins.
Next Meeting
Dates/Times: Thursday,
May 22, 2008, 7:00 p.m.
Next Book Sale:
Saturday, April 26, 2008
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
March 27, 2008
Tanya Cecka
presided.
Dennis Johnson, Mary Stender, Phyllis Burger, Avril Massey and Leslie Chartrand were present.
Minutes of the February meeting were read and accepted.
Treasurer’s
Report (Mary
Stender):
The bank account balance for March is $20,962.18. The mutual
fund has $5167.55. (The fund has made $167 over the past
year.) There were very few expenses the past month. The
storage fees are due to go up in July. The bookmarks have been
reprinted.
Three Creeks Branch Report:
-
The Three Creeks Library staff got the “Above and Beyond
Award” for their work with RFID and the conveyor.
FVRL Foundation Report (Dennis
Johnson, Avril Massey):
-
The Foundation is revising their investment strategy in view
of the recent market trends.
-
The Foundation has applied to Swift for a grant (for a
van). Swift’s is going out of business, so this would be
their last grant.
-
The invoice for the bookmarks was paid by the Foundation.
-
Schwann’s (ice cream, etc.) has offered to do “tastings” at
library branches and funnel 30% of the earnings to the
Foundation.
-
The Foundation Board has 2 new members, making 11 total.
They need 4 more to expand the Board to the target of 15.
-
The Authors/Illustrators Dinner date is not yet definite –
possibly September or October.
Committee
Reports
Book Sale
Update:
-
The April 26 book sale is a month away. Dennis will soon
be looking for volunteers.
-
The downtown branch suggested that we cross-promote
booksales. The group was concerned that this would cause
confusion about dates. Also, it might aggravate confusion
about Friends membership: membership at each library branch
is separate.
-
Suggestion for next year to save books back from January for
the April book sale, which is typically a lighter sale.
Discussion of how to organize this in the book storage.
-
Proposal to sell tapes (VHS and cassettes) at the quarterly
sales, not just the Holiday sale.
Hospitality:
-
No news.
Membership:
-
A receipt was sent to the member who requested one.
Business:
-
Confirm to Gwen that we’ve authorized $2000 for Playaways to
be spent in this fiscal year.
-
Benches – find out who is the Purchasing contact at the
Library District.
New Ideas:
-
Is new play equipment needed for the library? Or replacement
of the existing equipment?
Next Meeting
Dates/Times: Thursday,
April 24, 2008, 7:00 p.m.
Next Book Sale:
Saturday, April 26, 2008
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
February 24, 2008
Tanya Cecka
presided.
Dennis Johnson, Mary Stender, Phyllis Burger, Avril Massey,
Jeanne Shay, James Shay, Leslie Chartrand and Gwen Scott-Miller
were present. Minutes of the December and January meetings were
reviewed and accepted. Gwen explained the difference between
the Library District’s Board of Trustees and the FVRL Foundation
Board.
Treasurer’s
Report (Mary
Stender):
The
book sale income from January showed on February’s statement:
$3641.60. Two checks were returned (from the same book
dealer). Mary will follow up with that buyer. The pink Friends
bookmarks have the wrong phone number for the Three Creeks
branch. Gwen will research having the bookmarks reprinted.
Three Creeks Branch Report (Gwen
Scott-Miller):
-
The District is providing $10,000 for additional security.
The Library is investigating options. (Lights and patrols
are already in place.) Security issues are also being
addressed in plans for the new downtown and Cascade Park
Libraries.
-
Staff and patrons are getting used to the new conveyer. A
canopy for the outside bookdrop was ordered and installed.
Tagging at other branches – Washougal will start this month,
then Battle Ground and others.
-
New books and DVDs are being purchased. FO3CL allotted
$7000 for new books this year; only $2000 has been spent so
far. Discussion of request to put $2000 into new Playaways.
FVRL Foundation Report (Dennis
Johnson, Avril Massey):
-
The
Foundation supports the Juvenile Detention Center by
providing books for the detainees’ use. The Center prefers
role-model books.
-
Dennis reviewed the rates of returns for the Foundation’s
investments. The investments are quite conservative.
-
The Foundation has sent out 15,000 donation request
envelopes.
-
The Foundation has added a board member. Two more
candidates are under consideration. The goal is to add 4
more, for a total of 15 members.
-
The Board is looking at possible speakers for the next
Authors/Illustrators Dinner.
Committee
Reports
Book Sale
Update:
-
The next book sale will be April 26.
-
The Rotary Club is willing to let us use their trailer to
haul books for the book sale. In return, they could park
the trailer near the library that day for publicity.
Hospitality:
-
The dinner for the FVRL meeting on February 11 was greatly
appreciated.
Membership:
-
We got some new membership sign-ups at the last book sale.
Business:
-
Library Conference on April 16-19 at the Hilton. It looks
like at least a few library staff will attend.
New Ideas:
-
Mobile book store – using old bookmobile? Discussion of
mobile vs. having six sales per year or a night-before
pre-sale.
Next Meeting
Dates/Times: Thursday,
March 27, 2008, 7:00 p.m.
Next Book Sale:
Saturday, April 26, 2008
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
January 24, 2008
Tanya Cecka
presided.
Dennis Johnson, Karen Johnson, Mary Stender, Marj Caswell, Avril
Massey, Janet Boulette, Konnie Wager, Leslie Chartrand and Gwen
Scott-Miller were present. Minutes of the December meeting have
been posted on the website, and there will be a vote to accept
next time.
Treasurer’s
Report (Mary
Stender):
The
current balance is $18,416.73. The investment mutual fund lost
$150. There was $2072.31 income last month (mostly from the
book sale). Mary reviewed the expenses for programs, books, etc.
Three Creeks Branch Report (Gwen
Scott-Miller):
-
The Regional Board meeting is at 5 p.m. on February 11 at
Three Creeks Library. FO3CL has served dinner for them in
the past. Can the Friends do it again? The Board would
like Friends to stay and eat, and attend the meeting. Karen
or Tanya will check with Elaine (Hospitality) and let Gwen
know by Saturday.
-
The conveyer has been installed to carry books from the
outside bookdrop. Library staff is still tagging the
incoming untagged items. Self-check: the staff is
available to help patrons. Some self-check computer screens
are still being customized. The self-check option will free
staff to provide reference help. The browser collection was
distributed to other branches and the bookmobiles; Gwen is
starting to build a new browser collection.
Tagging at other branches – Washougal will start this month,
then Battle Ground and others.
-
There was another break-in Monday night – the burglar took a
little money and damaged some windows (about $1000 damage).
The library is looking at protection options.
-
The Washington-Oregon library conference will be at the
Hilton on April 16-19. The joint state conference is held
once every five years. More details are available on-line
at wla.org.
-
Attendance at programs that the Friends support has grown.
Recent programs include:
Fire and Ice – science program
Games Ate My Library – mostly Yu-Gi-Oh (20-25 boys aged
13-18)
Winter Festival
Movies – (under new movie license) – family movies (up to 50
attendees); classics (about 20); teen movies (about 20).
The schedule is posted on the website.
-
The bench for the lobby has been ordered. The other bench
is still in limbo.
FVRL Foundation Report (Dennis
Johnson):
-
Library Legislative Day – not sure who will attend from the
Foundation Board. This is an opportunity to meet with
legislators and discuss library issues.
-
The Authors/Illustrators dinner netted $122,000 (from both
the dinner and the workshop). Plans for next year are under
say. The next dinner will probably be held earlier in the
year.
-
Bruce Ziegman said that the District is increasing the book
budget (budget for all circulation materials). He was very
complimentary about the automated book check-in at Three
Creeks. Three Creeks plans to get a license to put up a
canopy for the outside bookdrop.
-
The new East Side branch will be called the Cascade Park
Branch.
Committee
Reports
Book Sale
Update:
-
In the future, electronic devices will not be allowed
through the entire Holiday sale. At other sales, electronic
devices are not allowed during the first two hours (the
Friends member pre-sale). Stockpiling is not allowed at any
time. Rules will be posted more prominently at sales.
-
January 26 book sale – sorting starts on Friday (Jan. 25) at
10. About 16 teen volunteers are lined up. Their help is
greatly appreciated.
-
Mary has started putting aside children’s books for the
mini-sales at the Summer Reading Programs.
Membership:
-
We have 125-130 members.
-
Suggestion to put out tablets at the book sale for people to
update e-mail addresses for the mailing list.
Business:
-
Marj needs someone to cover her book pick-up day. Konnie
offered.
Next Meeting
Dates/Times: Thursday,
February 28, 2008, 7:00 p.m.
Next Book Sale:
Saturday, January 26, 2008
Saturday, April 26, 2008
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
December 6, 2007
Tanya Cecka
presided.
Dennis
Johnson,
Mary Stender, Marj Caswell, Avril Massey, Leslie Chartrand and
Gwen Scott-Miller were present. Minutes of the October meeting
were accepted.
Treasurer’s
Report:
The
current balance is $18,433.15. The investment fund balance is
$5308.04.
Three Creeks Branch Report:
-
Three Creeks Library staff has completed tagging collection
that was in-house as of Nov. 29 (deadline was Dec. 1). They
are tagging the rest as the items come in, teaching the
public to use self-checkout, and generally adjusting to the
new workflow (conveyer belts, etc.). The outside bookdrop
has been moved to the side of the building. Browsers have
been eliminated for now as they don’t work with the
self-checkout. They will be reinstituted at some point.
-
Haunted Library event (end of October) was popular – over
200 kids attended.
Magic Treehouse (a Super Saturday in mid-November) brought
in about 75 attendees.
Winter Festival is next on Dec. 15.
-
Jewish Book Month was very popular with all ages and faiths.
-
There was a break-in the night of Nov. 11(Sunday). Cash
from machines, a digital camera and the building keys were
stolen. The building has been re-keyed. Footage of the
burglar was captured on surveillance camera.
-
Replacement of canopy that was stolen in July – Barbara
Jorgensen has researched and found one for $899 plus
shipping. Mary moved that we proceed with purchase of a new
canopy and digital camera; seconded and passed unanimously.
-
Washougal branch will be tagged in January.
FVRL Foundation Report:
-
Authors/Illustrators Dinner – as of Nov. 14, the profit was
over $100,000. (Last year’s was $80,000.) Part of the
difference was the workshop. The Board is already starting
to discuss plans for next year.
-
The Foundation’s investments are doing well.
-
Avril is head of the Nominations Committee. They want to
grow the Board from 8 to 15 members. Avril and another
member must retire from the Board (term limit). They are
looking for good nominations with pertinent skills:
analytical skills, people skills, business/fund-raising
skills, good connections, imagination. They hope for a
diverse group, male and female, representing different
areas. At least 75% attendance is needed; members must take
it seriously.
Committee
Reports
Book Sale
Update:
-
Holiday Book Sale – Dec. 8, 10am-3pm. We seem to have
plenty of volunteers this time. Set-up starts Friday at
10am. There is no pre-sale for members.
-
Dennis has researched prices for other possible storage
units. Rent for our current unit has gone up to $129/month
for a 9’ x 15’. It would be $197 for a 10’ x 20’; they can
offer a 5% discount (for non-profit). He also checked “A
Better Way” – has heated floor, truck available for use, but
is slightly more expensive.
Business:
-
No new business.
Next Meeting
Dates/Times: Thursday,
January 24, 2008, 7:00
p.m.
Next Book Sale:
Saturday, January 26, 2008
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
October 25, 2007
Tanya Cecka
presided.
Dennis
Johnson, Mary Stender and Gwen Scott-Miller were present.
Minutes of the September meeting were accepted.
Treasurer’s
Report:
The
September book sale proceeds were $5176. The current balance is
$18,908. The investment fund balance is $5202.
Three Creeks Branch Report:
- The
RFID book tagging pilot project, to allow for self-checkout
of books, has begun. Self checkout of books begins Dec. 1st.
- A
new circulation manager, Jim Boyd, to replace Megan, has
been hired.
- The
order for benches for the foyer and the large print book
area is ready. Pictures and fabric samples were exhibited.
The lobby bench (8’ long w/o a back, hunter green) will cost
$906. The large print area benches (2 at 48” long w/backs,
will cost $365 each). Sales tax and shipping costs will be
additional costs.
-
Three Author visits are scheduled in November (on the 8th,
15th, and 19th) in recognition of
Jewish Book Month.
- The
meeting room will be converted into a maze Saturday, Oct. 27
for a youth Halloween program.
FVRL Foundation Report:
The
Foundation had a retreat October 11, where the board discussed
its long-range financial goals and objectives and how to improve
its performance. The next A&I Banquet is near, planning for it
is almost complete and items for the silent auction are piling
up
Committee
Reports
Book Sale
Update:
- A
nearby new storage facility has opened for business. Dennis
will check out the facility to see if it would be less
expensive, though in a bit less convenient location, for us
to rent a unit there instead of at Shurgard.
-
The Special Holiday Used Book Sale, Saturday, December 8,
will have a lot of items in it. We requested 10 extra
tables. Setting up the room and book sorting will be
Friday, December 7, from 1:00 p.m. until done.
Business:
-
The
second FO3CL table at the November 6, 2007 A&I Banquet has a
few places available.
-
The
FO3CL volunteers for the Rick Steves Travel Tips workshop on
Nov. 6, will have an orientation session on Tues., Oct. 30
at 10:45 a.m.
-
To avoid
conflicts with Thanksgiving and Christmas the November and
December FO3CL meetings will be combined into one meeting on
Thursday, December 6, 7:00 p.m.
Next Meeting
Dates/Times: Thursday,
December 6, 2007, 7:00
p.m.
Next Book Sale:
Saturday, December 8, 2007
Minutes by
Dennis Johnson, Acting Secretary
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
September 27, 2007
Tanya Cecka
presided.
Ten were
present including: Tanya Cecka, Karen Johnson, Dennis Johnson,
Mary Stender, Leslie Chartrand, Marj Caswell, Avril Massey,
Elaine Gilbert, Sandy Geer and Gwen Scott-Miller. The August
minutes were read and accepted.
Treasurer’s
Report:
The
bank balance balance for August was $13,782.22. There is
$5060.95 in the mutual fund. Income from the most recent book
sale was $5176. Expenditures for the School-age Children’s
Program was $2217.
Three Creeks Branch Report:
- Bench report – Gwen is
locating a new furniture vendor. The bench will come from
the same manufacturer, but through a different vendor.
- New
Movies Program – Four movies are scheduled for October,
including one to be shown at the LOL Awards for teen humor
writing on October 19.
- The
library was closed on September 25 for roof repairs. The
roof leaked last winter and spring, so the drywall and
cabinets need repair.
- RFID
– installation for the conveyers has started. Tagging will
start in October. Training for staff is coming. The
self-checkout will be located where the catalog is now.
- Gwen
and Barbara are interviewing applicants for Circulation
Manager.
-
November is Jewish Book Month. Authors will be coming in to
speak at programs.
- The
Salmon Creek Neighborhood newsletter ran a half-page article
about the library.
- The
library is giving computer classes again.
- Flag
donation – the man who requested flags in the Community Room
has arranged for the American Legion veterans to donate
flags.
FVRL Foundation Report:
- The Battle Ground
groundbreaking ceremony will be on October 4 at 10 am.
- A
retreat for long range planning is coming.
- The
Foundation has been spending a lot of time on the building
projects at the library branches – Eastside and Battle
Ground. The next project will probably be to fix up the
branch at the Mall.
-
Authors/Illustrators Dinner – some high price items have
been donated for the silent auction. Over 700 tickets have
already been sold; about 200 tickets are still available.
Volunteers are still needed for the workshop on November 6.
The walk-through will be on October 30.
Committee
Reports
Book Sale
Update:
- September book sale –
results were a new record for earnings. About 150 volunteer
hours went into the sale. Lots of sorters showed up the day
before the sale, and their help was invaluable. Marj had
sent a press release to the Columbian, which was listed in
“Five Things to Do Today.” Suggestion was raised to reward
the teen volunteers with a special contribution to the YAB
or something else. It was noted that Friends (member)
volunteers are covered by liability insurance while working
at the library. Mary suggested that we give each teen a $1
Friends membership.
-
Donation to Ridgefield – Dennis gave 50 boxes of books for
their sale coming this weekend.
- Book
sale dates for 2008 – book sales have been scheduled for
January 26 (Saturday), April 26, July 19, October 18, and
December 6.
- The
coming Holiday Book Sale will be on Saturday, December 8,
from 10 am to 3 pm. The sale features high quality books,
books on tape and DVDs. All items are priced at $3. We
will serve wassail and cookies. There may be music
entertainment.
Hospitality:
no
news.
Membership:
- There were about 60
renewals at the book sale.
- Names on returned
newletters will be deleted from the mailing list.
Business:
-
FVRL
Authors/Illustrators Dinner –Dennis collected payments for
tickets. More discussion about whether to purchase another
table (10 seats/table).
-
Friends
display in the library foyer – suggestion to show what the
Friends contributions paid for (books, programs, etc.).
Friends Week is in October (10/21 – 10/27).
-
Reminder
– turn in volunteer hours to Gwen.
Next Meeting
Dates/Times: Thursday,
October 25, 2007, 7:00 p.m.
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
August 30, 2007
Tanya Cecka
presided.
Ten were
present including: Tanya Cecka, Karen Johnson, Dennis Johnson,
Konnie Wager, Mary Stender, Leslie Chartrand, Marj Caswell,
Avril Massey, Phyllis Burger and Gwen Scott-Miller. The group
folded and labeled newsletters throughout the meeting.
Minutes:
The
minutes were read and accepted.
Treasurer’s
Report:
The
bank balance balance for July was $16,356.60. There is $5027.90
in the mutual fund. Mary reviewed the figures for book sale
income and program expenses.
- Tanya showed the receipt
books purchased by the FVRL Foundation for use at book sales.
- Mary
has started paying the book storage unit rent every six
months.
Three Creeks Branch Report:
- Bench report – Gwen
showed fabric samples from the furniture vendor.
-
Summer Reading Program – 3100 teens and children signed up.
- RFID
– Three Creeks will be the first branch to use the new radio
frequency tag (RFID) system. The system entails RFID tags
in books, security gates and an automatic conveyer system
that sorts the books into bins. Gwen and the circulation
manager went to Redding to see their system, and liked it
(not noisy). Self-checkout will be available, but
librarians will still check out books if desired. The new
system will be in place at the beginning of the year. Three
Creeks will also tag books from other branches that come in
here.
-
Someone climbed the fence in July and stole one of the
canopies used for the Summer Reading program. It will
probably cost nearly $1000 to replace.
-
Megan Dugan got a promotion and will head Circulation
downtown. She will be working on the District RFID
project. The job has been posted. Mike Jansen is back in
town, and is filling in for the interim.
- The
library will be closed Labor Day Monday, and then Tuesday
for a staff development workshop at Clark College.
- Gwen
attended a home-schoolers conference on August 27, 2007.
The audience was very appreciative of the resources that the
library provides.
- The
library would like to buy a site license to show movies at
the library ($480/year). The license gives access to a list
of movies available on DVD from a specific list of movie
studios. The Goldendale branch has been very successful
with its movie program.
FVRL Foundation Report:
- Dennis gave a report on
the mutual fund investment. The mutual fund made a little
bit of money. The money market fund made more since the
stock market is down. We are still transferring $500/month
from the money market to the mutual fund.
- A
Rick Steves travel workshop will be held the afternoon of
the Author/Illustrator dinner. Cost of the workshop is
$25. They need 10-12 volunteers to help with the workshop.
Marj and Phyllis volunteered.
- The
Foundation is still looking for donations for the silent
auction. Avril has arranged a British-themed basket. Gwen
said the librarians are making a champagne basket.
Committee
Reports
Book Sale
Update:
- September book sale –
plan to cart books to the library on Thursday (9/20).
Vehicles needed for that effort. Sort books on Friday.
Need 12 tables for the sale. The book storage is
overflowing due to a huge donation of 70 boxes of books. We
may be able to share them with the Ridgefield branch for
their coming book sale. Tanya will write to them to make
arrangements.
-
“Bikes for Books” event – The Battle Ground bike shop is
sponsoring a benefit on Saturday, October 26, for the Battle
Ground library foundation. Dennis showed a flyer.
-
Large donations – the unexpected 70 boxes of books that were
dropped off at the donation barrel were a real challenge for
the pick-up volunteers (more vehicles needed). Suggestion
to put up a sign at the barrel to give advance notice if
dropping off more than 5 boxes of books? Donors can call
the library to notify volunteers so they can make special
arrangements for picking up the books. This info will be
posted on the website.
Hospitality:
Harry
Potter event – Gwen got books and posters from Borders. Over
300 kids attended.
Membership:
- Newsletter collating was
completed.
- Members who have not
renewed since 2004 will be deleted from the mailing list.
- We may have a volunteer
for the Membership chair position in February.
Business:
-
Scheduling of 2008 book sales was postponed to the next
meeting.
-
Put a
Friends display in the showcase in the library foyer?
Friends Week is in October (10/21 – 10/27).
-
FVRL
Authors/Illustrators Dinner – so far no one has paid Dennis
for tickets. He will collect payments at the September
meeting. We are still not sure whether to purchase another
table (10 seats/table).
-
Reminder
– turn in volunteer hours to Gwen.
Next Meeting
Dates/Times: Thursday,
September 27, 2007, 7:00 p.m.
FRIENDS OF THREE CREEKS COMMUNITY
LIBRARY
Meeting Minutes
June 28, 2007
Tanya Cecka
presided.
Seven were
present including: Tanya Cecka, Karen Johnson, Dennis Johnson,
Mary Stender, Leslie Chartrand, Avril Massey and Gwen
Scott-Miller.
Minutes:
The
May minutes were corrected to clarify that the Summer Reading
Program started on June 1 (sign-ups) and the first program was
on June 26. The minutes were accepted as corrected.
Treasurer’s
Report:
The
bank balance as of June 20 was $15,484.94. There is $5046.17 in
the mutual fund. May income was over $3200; the last book sale
brought in over $2800.
Three Creeks Branch Report:
- Over 300 attended the
first Summer Program (June 26). Attendance was lower at the
second program (June 28) due to rain. The programs will run
till the first week of August. The District funds the
Summer Programs. The branch chooses the performers.
-
Several hundred teens signed up for Summer Reading. (They
get Barnes & Noble cards and movie passes.) Hundreds of
children signed up for Summer Reading. A Harry Potter event
is planned.
- Gwen
presented some bills for reimbursement – canopy, plant,
printing of bookmarks, etc. She also relayed a request from
a group that thinks the library should have US and WA flags
in the community room. Discussion raised a suggestion that
the requesting group provide the flags.
-
Bench – the furniture company has been selected. They will
send fabric samples.
-
Discussion of logistics for having bookmarks printed. Both
Gwen and FO3CL had bookmarks printed, so we have plenty.
FVRL Foundation Report:
- Avril’s term as
President of the Foundation is up. She will now be
Secretary/Treasurer for a year. As President, she has
encouraged more participation by Board members than occurred
in the past.
-
Three Creeks will be the District pilot for radio frequency
tags (RFID) to replace barcodes on books to facilitate
possible future self-checkout and auto-sorting. A procedure
for replacing the tags is still being worked out. The tags
will also require security gates in the library.
-
There was lots of wine left over from last year’s
Authors/Illustrators Dinner. What to do if the same thing
happens this year – storage?
Committee
Reports
Book Sale
Update:
- Do we need an additional
co-chair? The September and December book sales are
covered. Need to redistribute the duties/tasks for book
sales.
- The
June book sale earned $2809.13. There were 30 new member
sign-ups at the sale.
-
Summer Program book sale is scheduled for Thursday, July 5,
with set-up halfway through the program (about 11:30). Ten
boxes of children’s books have been set aside for the sale.
Karen started a schedule for running the table at the sale.
Hospitality:
No
updates.
Membership:
- Chairperson position is
open.
- Renewals are due – send
out with newsletter.
- Newsletter articles are
needed. Newsletter collating party will be at the August
meeting.
Business:
-
Proposed
FO3CL Officers/Chairpeople for 2007-2008 are:
President – Tanya R. Cecka
Vice President --
Treasurer – Mary Stender
Secretary – Leslie Chartrand
Committee Chairs
Booksale – Co-Chairpersons – Dennis and Karen Johnson
Membership – Konnie Wager (temporary)
Hospitality – Elaine Gilbert
Publicity – Marj Caswell
New Positions
Website Keeper – (Tanya has a potential website maintenance
volunteer. She will pursue this possibility.)
Volunteer Coordinator –
The Board voted to accept the slate of officers.
-
Summer
FO3CL meeting schedule – no July meeting. The August
meeting will feature newsletter collating and picking book
sale dates for next year. The next book sale (regular
quarterly sale) is already scheduled for September 22, 2007.
-
FVRL
Authors/Illustrators Dinner will be November 6 (Election
Day) at the Hilton Hotel downtown. Dennis has bought a
table and so has Avril. Avril’s table is already filled.
Discussion of whether to buy an additional table and whether
to subsidize volunteers. Some publicity material has gone
out. Avril will find a copy.
-
Reminder
– turn in volunteer hours to Gwen.
-
If you
have items for the newsletter, send them to Konnie.
Next Meeting
Dates/Times: Thursday,
August 30, 2007, 7:00 p.m.
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